Retail and e-commerce
Organizing Shopify, Stripe, point-of-sale, and bank deposits for retail or e-commerce
A deposit-support workflow for keeping sales-platform activity and bank settlements connected without treating a net deposit as the full sales record.
01
Save the activity records
- Export gross sales, discounts, refunds, chargebacks, and sales-channel summaries for the period.
- Keep Stripe, Shopify Payments, or other processor fee and payout reports.
- Save point-of-sale close reports and document any offline or manually entered sales.
02
Connect payouts to the bank
- Use payout identifiers and dates to match processor settlements to bank deposits.
- List deposits that combine multiple channels or include timing differences.
- Keep a reconciliation list for payouts that are pending, split, withheld, or reversed.
03
Escalate treatment questions
- Keep tax lines and jurisdiction details in the export without deciding their treatment.
- Flag gift cards, marketplace collections, foreign-currency settlements, and unusual refunds for review.
- Ask a qualified tax professional to confirm tax, filing, and regulatory treatment.
Recordkeeping boundary
Use this to organize evidence, not decide treatment.
This resource provides general record-organization information. It does not determine tax, payroll, legal, or regulatory treatment. Ask your qualified professional to decide treatment for your business and records.
See the next level of detail
Review the sample, then get a Roadmap for your records.
The fictional sample shows the format and depth. The CAD $295 Books Cleanup Roadmap is the standalone paid review for your business.