Bookkeeping for Cleaning Companies

Bookkeeping for Cleaning Companies in Ontario

Ridge & Ledger provides monthly bookkeeping for Ontario cleaning companies, connecting recurring visits, invoices, processor deposits, and approved staff expenses. Monthly scope and price are confirmed through the paid Roadmap.

Cleaning companies process many recurring visits, schedule changes, supply purchases, and staff expenses across residential or commercial clients. The books need to catch the quiet gaps between a completed visit, an invoice, and a collected payment.

Records

The records your business actually generates

• Recurring residential or commercial invoices, add-ons, credits, and collections
• Completed-visit reports, cancellations, reschedules, and service-plan changes
• Cleaning supplies, laundry, equipment, mileage, and approved staff expenses
• Scheduling exports, bank feeds, corporate cards, and processor settlements

Monthly workflow

How the record trail moves through month end

1. Export completed visits, cancellations, add-ons, invoices, and processor activity after the service week closes.
2. Match recurring and one-time billing to service categories approved by the cleaning company.
3. Reconcile deposits and expenses, then flag unbilled visits, failed cards, duplicate charges, and staff purchases without support.

Cleanup risks

Where this trade's books commonly break

• Completed cleanings missing invoices after schedule or staff changes
• Failed card payments left marked as collected in the scheduling system
• Staff supply reimbursements entered without receipts or client context

Systems and boundaries

Supported records with clear handoffs

Common supported systems

• QuickBooks Online
• Jobber or ZenMaid exports
• Stripe or Square reports
• Bank and card feeds

What stays with you and your qualified professionals

• The cleaning company confirms completed visits, approved staff expenses, credits, and service categories.
• Ridge & Ledger does not dispatch cleaners, collect receivables, run payroll, or determine worker or tax treatment.

Pricing after review

Published starting points, confirmed through the Roadmap

• Essential: CAD $695 per month. Solo owners and small operations. Up to 100 monthly transactions and 3 bank or credit-card accounts.
• Growth: CAD $1,095 per month. Growing businesses with more activity. Up to 250 monthly transactions and 6 bank or credit-card accounts.
• Business Pro: CAD $1,695 per month. Established businesses with higher record volume. Up to 500 monthly transactions and 10 bank or credit-card accounts.
• Catch-up and cleanup: From CAD $850. Backlog organization and record cleanup, quoted after reviewing the number of months, transactions, accounts, and source documents. Completed within 30 days of receiving full account access and documents, or the cleanup is free.

Useful next steps

See the record standard and the written deliverable

FAQ

Common questions

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