Trades and contractors in Ontario

Job-aware bookkeeping for Ontario trades and contractors

Deposits, progress invoices, supplier bills, subcontractor costs, and change orders move on different timelines. The bookkeeping workflow keeps those records attached to the job codes you provide, so open work and collected cash are not mistaken for the same thing.

Records

The source records this workflow expects.

• Customer deposits, progress billings, and change-order invoices
• Supplier bills, material purchases, subcontractor invoices, and holdback records
• Job-coded fuel, equipment rental, disposal, permit, and inspection costs
• Bank, credit-card, line-of-credit, and payment-processor activity

Monthly workflow

How the records move through month end.

1. Collect supplier bills, subcontractor records, customer invoices, and bank activity for the month.
2. Post deposits, progress billings, and job costs using the customer and job codes supplied by the business.
3. Reconcile financial accounts, then return an exceptions list for missing receipts, unclear job codes, and unmatched payments.
4. Close the month with job-level record summaries and a package ready for the business owner or accountant.

Cleanup risks

Where the record trail commonly breaks.

• Customer deposits recorded as completed-job revenue without a consistent rule
• Subcontractor or material costs left uncoded and detached from the related job
• Change orders completed on site but absent from invoices or receivables
• Holdback balances carried without records showing when they become collectible

Systems and handoffs

Supported inputs, with clear owner responsibilities.

Common supported systems

• QuickBooks Online
• Jobber exports and reports
• Buildertrend exports and reports
• Bank and credit-card feeds
• Supplier statements and shared document folders

Scope boundaries

• The business supplies the job, customer, and project coding rules used in the books.
• Ridge & Ledger does not determine construction contract accounting, tax treatment, payroll compliance, or legal holdback obligations.

Trade-specific guides

Choose the work your business actually performs.

Useful next steps

Review the record standard before you buy.

Ridge & Ledger records supplied information and flags gaps. Your accountant or qualified professional remains responsible for tax treatment, filings, and advice.