Bookkeeping for Painters
Bookkeeping for Painters in Ontario
Ridge & Ledger provides monthly bookkeeping for Ontario painting businesses, organizing deposits, paint-store activity, extras, and owner-approved job costs. Monthly scope and price are confirmed through the paid Roadmap.
Painting businesses are labour-heavy and often collect a deposit before colour purchases and crew work begin. Paint-store accounts, subcontract labour, and final deficiency visits need to stay attached to the quoted job.
Get your Roadmap for CAD $295Records
The records your business actually generates
- Deposits, progress invoices, final invoices, and customer payments
- Paint, primer, sundry, rental, and supplier-credit records
- Subcontract painter bills, approved crew expenses, and mileage records
- Estimating exports, bank feeds, cards, and payment-processor reports
Monthly workflow
How the record trail moves through month end
- Collect accepted estimates, completed-job updates, paint-store statements, and crew expense approvals.
- Attach paint, rental, and subcontract costs to the estimate or job codes supplied by the painter.
- Reconcile customer payments and accounts, then flag missed extras, returned materials, deficiencies, and deposits without final invoices.
Cleanup risks
Where this trade's books commonly break
- Deposits left open after the related painting job is complete
- Paint-store purchases grouped together without residential or commercial job codes
- Touch-ups and added rooms completed but absent from final billing
Systems and boundaries
Supported records with clear handoffs
Common supported systems
- QuickBooks Online
- PaintScout or Jobber exports
- Paint-store statements
- Bank and card feeds
What stays with you and your qualified professionals
- The painting business confirms job completion, extras, labour arrangement, and customer credits.
- Ridge & Ledger does not estimate jobs, classify workers, approve expenses, or determine tax treatment.
Pricing after review
Published starting points, confirmed through the Roadmap
- Essential: CAD $695 per month. Solo owners and small operations. Up to 100 monthly transactions and 3 bank or credit-card accounts.
- Growth: CAD $1,095 per month. Growing businesses with more activity. Up to 250 monthly transactions and 6 bank or credit-card accounts.
- Business Pro: CAD $1,695 per month. Established businesses with higher record volume. Up to 500 monthly transactions and 10 bank or credit-card accounts.
- Catch-up and cleanup: From CAD $850. Backlog organization and record cleanup, quoted after reviewing the number of months, transactions, accounts, and source documents. Completed within 30 days of receiving full account access and documents, or the cleanup is free.
Useful next steps
See the record standard and the written deliverable
FAQ
Common questions
Do you work with painters?
Yes. Ridge & Ledger works with painters and other trades and service businesses across Ontario, delivered remotely through QuickBooks Online, email, and shared uploads.
What does monthly bookkeeping cost?
Plans start at CAD $695 per month. Catch-up cleanup starts from CAD $850 and is quoted after a review of your books.
How do I start?
Order the standalone Books Cleanup Roadmap for CAD $295. It reviews your last 12 months. After delivery, the net payment is available once as a monthly-service credit for 30 calendar days.
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